Finance Assistant

Our client is a professional organisation that sets the standards for the project profession. Looking for a Finance Assistant to join their fantastic team!

They are based just outside of High Wycombe, Bucks and the fulltime working hours are 35 hours a week

Hybrid working options can be explored.

Salary is up to £27,000 plus a 10% bonus!

What are the main responsibilities of this Finance Assistant Role?

Provide a high standard service (both internally and externally) through the administration of the purchase ledger system and sales ledger system.

Purchase Ledger Duties:

• Enter invoices into purchase ledger using OCR
• Check coding, authorisation of invoices and match to purchase orders using the invoice register.
• Reconcile to supplier’s statements.
• Prepare BACS payment to be imported onto bank system.
• The purchase ledger entries are up to date and accurate.
• Payments are made on time and within the terms of business.
• Monitor terms of trading to ensure payments can be made promptly and credit is taken where available.
• Carry out credit checks on suppliers.
• Administer employee and volunteer expenses.

Purchase orders:

• Understand purchase order system and assist with queries that arise.
• Assist and train staff on raising purchase orders and resolve any queries arising.
• Match invoices to issued purchase orders allowing for agreed tolerances.
• Purchase order administration is up to date and accurate.
• All purchases correctly authorised.

Sales Ledger Duties:

• Allocate client cash.
• Raise credit notes and refunds.
• Ad hoc chasing of overdue balances as required.
• Issue customer statements
• Sales ledger entries are up to date and accurate.
• Refunds and credit notes are issued following the correct authorisation process.

Internal & External Audits:

• Help our clients internal & external auditors by providing all purchase ledger and sales ledger related information that they request
• Provide any purchase ledger and sales ledger related analysis that our clients internal & external auditors request
• Provide copies of any purchase ledger and sales ledger related documents requested by internal & external auditors.
• Provide explanations to questions posed by the internal & external auditors relating to their sample / statistical methods.
• Information to be provided within timeframe agreed with audit team
• Analysis to be provided within timeframe agreed with audit team
• Copy invoices to be provided within timeframe agreed with audit team
• Auditors are provided with the information required to complete their data sampling

Person Specification: 

• Studying AAT (Desirable)
• Significant experience of maintaining purchase ledgers
• Experience of maintaining sales ledgers
• Cashbook / bank reconciliation
• Good PC skills including Word, Excel
• Ability to use IT packages relevant to the role
• Good level of numeracy skills
• Basic bookkeeping