Office Assistant

Are you looking for a new challenge or looking to return to work?

This Office Assistant could be the perfect role for you!

Working for a growing, award winning, Legal 500 ranked, full service law firm in Camberley!

This office based role is a great opportunity for someone with an interest in office operations who is looking for a change in career direction or is looking to return to work after a period of absence and has the willingness to learn. The client is open to discussing flexible working hours so this role can work around other commitments such as childcare.

Job purpose:

A growing firm means a busy Office Services team. This is a newly created role to oversee the day-to-day running of the office, provide basic administration support within the team, and assist the reception team in providing a first-class client experience.

Salary: £19,000- £22,000 plus 10% bonus! 

Main responsibilities:

• To provide all clients with a professional level of service by assisting receptionists with hosting visitors and providing refreshments
• Working on the reception desk to handle incoming phone calls quickly and efficiently
• Assisting with seminars and events in terms of meeting room layout changes, refreshment set up, receiving guests and post event clear up
• Oversee the stock control of all stationary items and ensure they are easily accessible to staff across the office space
• Ensure the office is kept tidy and presentable at all times. This includes emptying confidential waste bins, organising printer rooms, removing recycling waste and encouraging a clear desk policy across the office
• Assisting partners to open the post each morning and categorising the mail per department. This must then be distributed to the relevant teams
• Collecting post from each department each afternoon, franking the mail and scanning and recording any special deliveries
• Keeping the kitchen and break-out areas clean and tidy throughout the day and fully stocked with all supplies
• Ordering/shopping for all office consumables e.g. tea, coffee, squash, first aid supplies etc to replenish and ensure adequate stocks
• Providing administrative support to the Operations Team as required including re-calling deeds and files from off-site archive storage provider
• Organising and setting-up of end of month drinks and other employee office events, to include ordering/shopping for supplies and assisting with general preparations

About you:

The ideal candidate will have good typing and keyboard skills, knowledge of Microsoft office / IT skills, previous client / customer service experience, strong interpersonal skills, good attention to detail and the ability to prioritise your workload. So, if you have these skills and can work independently as well as collaboratively as part of team, and you have a positive attitude and can-do approach we would love to hear from you.