Office Manager

Excellent opportunity to join a company in its infancy based just outside of High Wycombe, Bucks in an Office Manager role within a small office environment.

You will be acting as the “glue” holding together the office in a medical organisation that are well established overseas

4 days a week in the office, one day at home

£30,000 plus 10% bonus

0830 to 1700

CORE DUTIES AND RESPONSIBILITIES OF THE OFFICE MANAGER ROLE

•  Manage office and day to day functions, order general office supplies, equipment and marketing materials.
• Plan and implement new and existing business processes and workflows to ensure smooth running of the office as needed to ensure the team is working efficiently
• Process financial transactions including, expense reimbursements, setting up payments and direct debits etc.
• Provide general support to General Manager, Sales team and Technicians as needed as well as coordinating staff meetings and events
• Manage (create and maintain) customer database compliant with GDPR
• Monitor the inbox daily for tender alerts and tender-related communications
• Register tender interest, submit clarifications & submit bids as instructed by the sales team, as well as being responsible for maintaining log of all proposals to remain compliant with public procurement regulations
• Manage and document quotations, PO’s, sales and receiving of goods for new business and renewals in coordination with the sales teams and finance department
• Liaise with shipping and commercial partners overseas and as well as submitting all necessary paperwork
• Manage customer inquiries and maintain general customer/supplier relationships in a positive and professional manner
• Log all phone/email requests for sales or support and forward as needed
• Act as office First Aid and Health and Safety officer and manage relevant certification
• Organise and arrange visitor meetings/customer training events/User Group Meetings
• Draft general correspondence, documents, marketing presentations and literature and distribute

KNOWLEDGE AND SKILLS NEEDED FOR THE OFFICE MANAGER ROLE NEAR HIGH WYCOMBE

• 3+ years’ appropriate office experience in a similar role
• An excellent communicator, both written and orally
• Able to build professional relationships with colleagues, and establish long-lasting team relationships
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Strong ability to multitask
• Able to to prioritise daily workload and shape the office functions
• Induction training provided to support development and skills competency