PA/Administrator

Are you a graduate with at least 5 years’ experience in a commercial admin role?

If so, we are looking for you!

Job Role

The Administrative Assistant will provide a full range of administrative support and office coordination responsibilities to the Director of Sales, Manager of Sales Engineering and Education and the Client Engagement Director.

You must be detail oriented; have a professional demeanour; strong organizational skills and the ability to manage multiple tasks and priorities in a fast-paced environment.

Duties

• Complex diary management, scheduling meetings across a wide geographical range.
• Phone coverage (screen and route) for assigned departmental personnel
• Maintain attendance tracking
• Assist in calendar scheduling for assigned executives
• Support key marketing events, usually 2 to 3 days working off-site with some travel involved (historically 2 per year)
• Create and submit expense reports in a timely manner for assigned executives
• Raise Purchase Orders and reconcile invoices
• Schedule requested meetings, conference and video calls
• Assist in planning events
• Establish and maintain strong working relationships with other PAs and Administrators
• Maintain office supplies as needed
• Maintain department specific contacts (customers, vendors, contractors…etc)
• Book travel arrangements and distribute itineraries for assigned executives
• Filing, faxing, scanning and printing of documents
• Proof read correspondence as requested
• Maintain a variety of reports as directed
• Organise catering for internal meetings
• Compiling department specific materials and collateral as needed
• Reception coverage upon request
• Distribute mailings
• Provide administrative cover for the EA to the UK Country Manager and admin support to different departments as needed
• Special administrative projects as requested
• General office maintenance

Skills and Knowledge

• Degree
• Proven ability to work in a high volume, fast-paced environment
• Ability to communicate effectively whether via verbal or written communications with all levels of the organization
• Possess high level of organization skills, flexibility, and strong attention to detail
• Good proofreading and grammatical skills
• Ability to work under pressure
• A highly reliable, personable, energetic, professional attitude
• Advanced knowledge of Word and Excel is required

Hours

• Monday to Friday 37.5 hours per week

Salary

• £30,000-£35,000 DOE

**PLEASE ONLY APPLY IF YOU HOLD A DEGREE**