Recruitment Administrator

Are you looking for a varied, interesting admin role based within a Recruitment Department of a professional I.T organisation?

Job Responsibilities:

• Prepare New Requisition forms as instructed by the Senior Recruiter
• Schedule and coordinate initial screening assessments for candidates, and generate auto responses using the recruitment system
• Clearly and effectively communicate recruiting procedures, detail, and status to candidates.
• Use online job boards to look for new candidates and make initial contact via email
• Create candidate profile sheets
• Coordinate and schedule the undertaking of reference checks by managers
• Coordinate and schedule candidate interviews with Line Managers
• Act as first point of contact for incoming calls to the department and handle in a professional and timely manner
• Greet interview candidates
• Create new hire inductions and manage on-boarding of new starters
• Communicate new starter details to the relevant staff/departments
• Liaise with Line Managers to coordinate and prepare new starter induction schedules and information packs and add new starter information to the in-house system.
• Post job advertisements on internet job boards
• Update recruitment SharePoint site
• Adhoc candidate generation/sourcing
• Format new job descriptions and advertisements
• Assist with the coordination and administration of recruitment campaigns (attendance at on-site/off-site events including overseas may be required)
• Ensure all recruitment documentation is filed accurately and in line with compliance
• Make travel arrangements for the Senior Recruiters and candidates as necessary
• Diary Management for the Director of Recruitment
• Raise purchase orders and check invoices, seeking authorisation appropriately
• Book and prepare meeting rooms and refreshments for on-site/off-site meetings and interviews
• Organise video conferencing as requested
• Keep electronic library of job descriptions and job advertisements
• Keep an organised and accurate electronic central repository of candidate information for the UK office.
• Create and maintain weekly job status update reports – pulling data from the recruitment database, and formatting in Excel
• Create source reports to assess advertising effectiveness
• Provide cover to reception (approx. 1-2 hour per week) and during absence on an informal rota basis
• Provide additional support to the Administration team as and when requested