Senior PA

Are you a Senior PA with proven experience within a  fast moving industry as a Senior PA or EA ?

This leading Windsor, Berkshire based organisation have an exciting opportunity as the current incumbent is moving on within the company

The Executive Assistant will provide a full range of PA and administrative support to the UK MD and the Manager of Engineering. The position requires a proactive self-starter who can anticipate the needs of the MD and his staff.  You must be detail oriented; have a professional demeanour; strong organizational skills and the ability to manage multiple tasks and priorities in a fast-paced environment.

Key Responsibilities of the Senior PA role

• Provide PA support to the UK MD primarily
• Extensive complex diary management, monitoring incoming correspondence, screening calls, collating expenses on a regular and timely basis, collating monthly report data.

• Coordinate travel bookings for the UK MD and provide booking assistance to Executives/Senior Management visiting the UK office as necessary

• Provide general admin support to the Sales team.
• Excellent communication skills in drafting emails/letters/agendas.
• Participate in company meetings and take minutes as required.
• Provide on/off site support to customer meetings, seminars, training events, book and prepare meeting rooms
• Support  key customer/marketing events may include 2-3 days working off-site with some travel involved (historically 1-2 per year).
• Schedule requested meetings, conference and video calls.
• Assist in the organisation/coordination of UK Sales Meetings and Company events
• Maintain and update reports and databases as necessary
• Maintain attendance tracking for the sales team.
• Establish and maintain strong working relationships with other PA’s and Administrators internally and externally.
• Raise purchase orders / check invoices as necessary.
• Maintain and update Sales SharePoint/Intranet site as required.
• Proof read correspondence as requested.
• Maintain a variety of reports as directed.
• Compiling department specific materials and collateral as needed.
• Reception coverage upon request (typically one lunch time per week) and provide additional/flexible support and cover for other administrative staff during absences or when assisting with specific projects

Skills and experience needed for the Senior PA role

• Proven ability to work in a high volume, fast-paced environment
• Ability to communicate effectively whether via verbal or written communications with all levels of the organization
• Possess high level of organization skills, flexibility, and strong attention to detail
• Good proofreading and grammatical skills
• A highly reliable, personable, energetic, professional attitude; willingness to do what it takes to get the job done
• Advanced knowledge of Word and Excel is required