Part Time Accounts Assistant (Accounts Payable)

Do you have Purchase Ledger or/and Accounts Payable Experience?

Are you looking to work part time, 3 full days or shorter hours Monday to Friday?

Keep reading!

THE ROLE:

To maintain the day-to-day Purchase and Nominal Ledger financial accounting activities, and to provide support to the Finance and Administration team members.

RESPONSIBILITIES & DUTIES:

Financial responsibilities to include:

• Purchase invoice processing, using the computerised accounting system.
• Maintenance and analysis of the Purchase, Nominal Ledgers.
• Banking requirements, including monitoring required currency levels and reconciliations.
• Maintain and monitor HMRC exchange rates in accounting system.
• Petty Cash management and control; ensuring appropriate supporting documentation is in place.
• Facilitating monthly salary payments through the bank.
• Supplier payment management, ensuring timely payments and necessary authorisations are in place.
• General reconciliation of accounts for audit purposes and preparation of month-end procedures and financial reporting.
• Preparing quarterly VAT returns and submitting electronically to HMRC in a timely manner.
• General record maintenance, electronic filing and obtaining necessary process authorisations for reporting and auditing purposes.
• Monitoring and processing employee expense claims.
• Processing monthly Company credit card statements.
• Monitor and process monthly accruals, prepayments and required journals.
• Assist with the improvement of processes, reporting and analysis.
• To assist the Finance Manager, when necessary and as appropriate.
• To maintain best practices in line with H&S, EMS and QMS requirements.
• Perform such other duties as may be deemed necessary, in order to achieve the financial and operational requirements of the Company.

General administration requirements to include:

• Maintain good customer relations on the telephone at all times and ensure customer satisfaction by routing requests to the appropriate department.
• Correspondence, hotel and travel arrangements and general record maintenance.
• Arranging business lunches.
• General office duties – mail in and out, stationery supplies, overseeing amenity requirements, general housekeeping etc.

ESSENTIAL AND DESIABLE:

• GCSE level maths
• Bookkeeping / AAT level 2 (or equivalent – essential)
• General IT skills, to include Microsoft Word and Excel (or equivalent)
• Knowledge of financial accounting software (Lakeview or equivalent – desirable)
• Good communication (verbal and written)
• Excellent numeracy skillS

HOURS:

3 days a week, perhaps 24 hrs per week. – Flexible with timings.

SALARY:

£24,000 PRO RATA